Day Camp Assistant Director, Operations

Camp Deeny Riback (CDR), an offsite day camp run by the JCC MetroWest serving families from Essex and Morris counties in New Jersey, is seeking an Assistant Director of Operations; this is a full-time year-round position. CDR provides opportunities for campers, families, and staff to connect and grow through summer experiences that are created through a Jewish lens allowing connection to Jewish values, traditions, and a love for the State of Israel.

Core Responsibilities Fall & Winter:
• System Management: Ensures all transportation and health center needs for the summer are contracted and set up in a timely manner.
• Builds and maintains all operational systems, including database management. ordering, inventory, transportation, and emergency & safety plans. Coordinating the calendars for vendors, bussing needs and late stays, security, and transportation communications.
• Staff Onboarding: Supports the organization and tracking of hires to ensure data entry, contracts, medical forms, and all new-hire paperwork is completed and submitted. Conduct interviews and assist Human Resources with the onboarding camp staff.
• Camper Recruitment: Represents camp at the agency and community recruitment events, holidays & celebrations, community opportunities, and one-on-one interactions with prospective and potential leads. Responsible for staffing all recruitment events, especially those taking place in the home agency.
• Year-Round Leadership: Serves as an active leader on the year-round camp team and Family Engagement team, taking the initiative to communicate and solve problems, resolve conflicts, and maintain positive relationships with all key stakeholders. Flexibility to work if additional help is needed at monthly family shabbat dinners and Sunday programs at the JCC in West Orange.
Core Responsibilities In-Season: (Spring & Summer)
• Supervision & Training: Direct supervision of the Transportation Supervisor, and the Wellness Center. Ensure quality coaching of this staff, especially during the first two weeks of camp while people are learning their roles. Implement staff evaluations for direct reports.
• Leadership: Serves as a key member of the camp administration team, which includes participating in the planning and active participation of summer training, mentoring of staff, and daily team meetings. Positively and proactively communicates with the Camp Director, staff, campers, parents, and vendors. Enthusiastically participates in full camp events, while demonstrating quality role modeling to all levels of staff.
• Operations & Finance: Manage the operational needs and camp-wide calendar for all staff training, special events, trips, and community engagements. Responsible for the logistics for all events that take place at camp including any outside groups that are visiting or those subcontracted to during the year. Responsible for submitting invoices and tracking expenses within budget and for billing external groups.
• Safety & Emergency Management: Respond quickly and effectively to accidents and incidents. Assist in the conduction of investigations as may be required and per the CDR policies and procedures. Accurately prepares and submits staff and camper accident and incident reports in a timely manner. Ensures quality follow-up with health center staff daily.
• Off Camp Grounds: Hires and oversees staff for extended care West Orange JCC as well assigning bus counselors. Audits all locations to ensure proper customer service, tracking, and charging for care. Responsible for being present for in-summer late returns to the agency and available for off-site trips/overnights if needed.
• Health & Wellness: Responsible for the oversight of Health and Wellness, including the hiring of the nurse, EMT, DOH compliance, purchasing, and the maintenance and management of all supplies and equipment. Oversees the compliance of reporting and tracking all medical-related incidents to the appropriate people including the Camp Director, DOH, HRA, and HKC when appropriate.

• Food Services: Supervises the planning of and implementation of all food-related events/needs and the staff that is responsible for executing these responsibilities. This includes managing the relationships with key vendors, creating, and managing the systems to support the camp, training staff, ensuring harmony at CDR for all meals, and coordinating all the food needs for the camp when it travels. Responsible for managing the stock of all essential supplies including serving supplies as well as alternatives, snacks, ice cream, and water as well as managing expenses and processing paperwork so the vendors receive payment.
• Transportation Oversee and coordinate the transportation needs for camp, including the development of a busing master trip calendar and daily routes for camp. As the supervisor of the transportation director this position involves being the liaison with key bus vendors and being responsible for making sure all camp transportation needs are set before day one, which includes creating the bus routes bus tags and maintaining rosters on a weekly basis. Responsible for all transportation communications and the hiring and training of all bus and extended care staff.
Skills / Requirements:
• Team player, ability to work independently as well as part of a team, creative, proactive, persistent, enthusiastic and fun to be around.
• Demonstrated proficiency in Microsoft Suite.
• Database experience with Campminder a plus.
• Other technology as required.
• Bachelor's Degree in Education, Recreation, Jewish Studies, Psychology, Social Work, Business; Masters Degree in Education, Social Work or Non-Profit Management.
• Strong Organizational skills.
• Supervisory and project management experience in a camping environment a plus.
• Budget and business management experience preferred.
• Exceptional level of professionalism and accountability.
• Superior interpersonal and team-building skills.
This job description is not intended to be all-inclusive, and the employee will also perform other responsibilities related to business duties as assigned. The JCC MetroWest reserves the right to revise or change job duties and responsibilities as the need arises.

September – April 30 Hours Per Week
May – August 40 hours per week

All applicants for employment shall be considered without regard to race, religion, color, creed, national origin, ancestry, age, gender, sex, pregnancy, sexual orientation, gender identity, gender expression, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or any other classification protected by law.