Executive Assistant for Clergy

Agudas Achim Congregation of Northern Virginia (Alexandria, VA) is seeking an outstanding individual to join its Administrative Team as Executive Assistant for its Rabbi and Hazzan on a part-time basis.
The position requires multi-tasking in a warm, progressive, fast paced, supportive environment. In addition to working with the Rabbi and Hazzan. A high level of technical competency is required along with an appreciation for confidentiality with everything that occurs in the office.
This is a 20-25 hour/week position. Some remote work is possible.
Primary Duties and Responsibilities
Administrative support to the clergy and which includes:
• Scheduling all appointments and keeping calendars updated for the Rabbi and Hazzan.
• Scheduling all b’nai mitzvah tutoring sessions (in-person and on zoom) with various tutors, the education director, Hazzan, and Rabbi.
• Sending out weekly lifecycle reminders and donation acknowledgment letters.
• Preparing the bimah sheets, yahrzeit (memorial) and mishaberach (get well) lists for Shabbat and assigning aliyot.
• Ordering memorial plaques, Tree of Life plaques, and updating the memorial alcove computer system.
• Coordinating the members of the beit din with the mikvah calendar for conversions.
• Running various reports on ShulCloud (membership database).
• Be the liaison for local funeral homes to oversee all headstone inscriptions.
• Creating class sign-ups and schedule reminders for all adult education classes, sending out class materials and coordinating the room and tech set up for them.
• Answering congregational emails and phone calls related to clergy and lifecycle.
• Helping with catering needs for big synagogue events.
• Ordering for and coding invoices and credit card receipts for clergy.
• Running all background checks for staff and volunteers through IntelliCorp.
Key Competencies
• Knowledge of or willingness to learn Jewish traditions and practices preferred.
• Excellent interpersonal, organizational, communication, and writing skills.
• Ability to act in a proactive and anticipatory manner.
• Ability to adapt quickly to changing priorities and urgent situations.
• Attention to detail, accuracy, and proof reading.
• Proven track record of working well with others on a team.
• High proficiency in using Microsoft Office applications including Word, Excel, Power Point, Teams, and Outlook.
• Ability to learn and become proficient in use of the synagogue’s online ShulCloud membership database.
• Knowledge of Jewish lifecyle events is preferred, but not required.