Operations and Office Manager, ECC

Position Summary: IKAR, a highly acclaimed Jewish non-profit in Los Angeles, seeks an Operations and Office Manager for our Early Childhood Center(ECC). The IKAR ECC is built around core Jewish values and based upon philosophies inspired by the Reggio Emilia approach. We aim to nurture gratitude, humility, and social responsibility in our children, families, and staff. The IKAR ECC welcomes people of all faiths, races, sexual orientations, and gender identities. The Operations and Office Manager is responsible for the day-to-day running and operation of IKAR’s Early Childhood Center. They create and maintain behind-the-scenes systems for paperwork, supplies, and records, and respond to parent and teacher requests. They work with the ECC Director and Director of Admissions and Parenting and ensure smooth communication between the Early Childhood Center and the larger IKAR community.

Responsibilities:
SystemsManagement
• Create and strategically manage systems for all Early Childhood records, including Blackbaud, FACTs (tuition management), licensing files, registration and rosters;
• Collaborate with the ECC Admin team on project management;
• Manage payroll and communicate with HR personnel to ensure that all ECC staff are paid correctly and answer staff questions about compensation and benefits;
• Track and maintain ECC budget and respond to budget requests from main IKAR office.

Procurement
• Create and maintain systems for supply inventory, ordering and distribution;
• Order supplies and groceries as necessary;
• Ensure that supplies are stored appropriately and neatly;
• Communicate with staff about supply needs.

Site Management
• Manage all issues related to the physical space of the Early Childhood Center, including coordinating with vendors and landlord.
• Interface with and manage maintenance staff, coordinate special requests and regular facility needs.

Office Management
• Ensure office and storage spaces are organized and that machinery (phones, computers, printers etc.) are in working order;
• Ensure that files and records stay organized and are archived as per governmental agency requirements.

Special Events Management
• Plan and manage all logistics for ECC Shabbat and holidays, special programs, fundraisers and any special staff or school-events;

Communication
• Coordinate ECC communications via phone and email;

Reasonable accommodations may be made to enable individuals with disabilities to perform the above essential functions.

Competencies and Qualifications:
• Passion for IKAR’s mission and work.
• Ability to interact with all staff members and parents with kindness and integrity;
• Ability to think strategically about planning and management and to create systems for a school;
• Competence with and/or knowledge of systems used by IKAR and the ECC including Blackbaud, FACTS and Smartsheetsand/or the willingness and ability to learn, intuitively understand, and easily maneuver within such systems;
• Ability to interact in an open and compassionate way with a wide variety of people;
• Ability to create excellent, workable and efficient documentation and processes;
• Energetic focus on assigned administrative tasks to support the ECC program and articulated mission;
• Ability to self-direct and take initiative;
• Willingness to learn new skills and ability to take direction and feedback;
• Ability to work independently as well as collaboratively as part of a team;
• Ability to multi-task and stay calm in the midst of many interruptions and distractions;
• Capacity to maintain privacy of and sensitivity to a variety of confidential issues;
• Attracted to the challenge of making great things happen with a limited budget;
• Affinity for inspiration driven management;
• Good sense of humor;
• IKAR requires all employees to be current on CDC approved Covid vaccinations unless a reasonable accommodation is requested and approved.