Administrative Assistant / Office Manager

The position reports directly to the Executive Director and works closely with the Rabbi and Cantor. In this position, the person is the welcoming “face” of Beth Sholom, and needs to be highly organized and a strong communicator with customer service experience. This individual must be comfortable in a fast-paced environment, able to work independently and operate with a high attention to detail. A great deal of flexibility and a “can-do” attitude are essential to meet the needs of a large community. In addition, the Administrative Assistant works with the Executive Director to perform basic bookkeeping tasks.

Essential duties include:
• Acquiring, documenting and maintaining detailed knowledge of Beth Sholom’s operations.
• Answering phones and directing calls to appropriate resources. Answering questions and solving problems individually or in
collaboration with Executive Director, Rabbi and Cantor; providing prompt, complete resolution and follow through.
• Coordinating articles and activities for the monthly bulletin. Fact-check communications for accuracy.
• Drafting and developing eblasts and other items of communication to congregants.
• Updating the calendar, website and social media sources with events and information.
• Designing flyers and other promotional materials for events.
• Process data in ShulCloud system, entering congregant data, running reports, developing forms and rosters.
• Handling registration for events.
• Record, track and manage all donations and generate thank-you notes on a weekly basis.
• Soliciting and interacting with vendors as needed.
• Maintaining synagogue documents and filing systems.
• Maintaining office supplies.
• Other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically
related to the position.
• Supporting student registration needs and ordering supplies for the Religious School.

Bookkeeping duties include:
• Handling accounts receivable and posting congregant payments to ShulCloud accounts.
• Running financial reports through Quickbooks.
• Handling accounts payable and paying bills.