Educational Event Coordinator

Educational Event Coordinator

Location: Northbrook, IL-based office with a hybrid working structure
Salary Range: $60,000-$70,000
Experience: 3-5 years of experience; Prior event planning experience strongly preferred

ABOUT THE iCENTER
The iCenter advances excellence in Israel education by serving as the North American hub for shaping and strengthening the field. In collaboration with schools, camps, universities, travel experience providers, and more, The iCenter supports North American and Israeli educators with training, tools, and resources to bring Israel into learners’ lives. We believe education is key to inspiring generations of young Jews with a meaningful and enduring connection to Israel and the Jewish people.
The iCenter is made by the people who work here. We all contribute our diverse talents and expertise and are always encouraged to bring our diversity of skills and passions into our work. We’re creative, fun, and hardworking, and care deeply about enhancing the relationship between Israel and Jews around the world. We have a strong culture of learning and are constantly refreshing as we learn and take in feedback. Our brightly colored office is stocked with snacks and swag, and frequently is bustling with educators collaborating together.

ABOUT OUR EXPERIENCES
The iCenter’s in-person experiences are a hallmark of our work. No detail goes unattended. We craft smart, fun, engaging, and interactive experiences for educators and others to learn and be their best selves. From the moment a participant walks through the doors of an iCenter experience everything from the ceiling to the floors is transformed into an immersive environment. We will look to you to execute these efforts to elevate the brand of The iCenter, and to bring new and fresh ideas into our educational experiences.

ROLE OVERVIEW
As the Educational Event Coordinator at The iCenter, you'll innovate and collaborate with our internal teams and partners to create unparalleled educational experiences. You will support every detail, from conception to completion, ensuring each event meets the highest standards of quality and impact. By building strong relationships with vendors and event staff, you will bring seamless, immersive experiences to life. This role requires travel and hands-on involvement, all while fostering a dynamic and inspiring team culture on-site.

WHAT YOU WILL CONTRIBUTE
Your role includes but is not limited to:
Supporting the Educational Experience Producer to coordinate event logistics from conception to completion
Collaborating with internal teams and partners to design and execute exceptional educational experiences
Conceptualizing and coordinating all project elements (i.e. Registration, General Session, AV, F&B, Décor, Signage and Branding, Speaker and Entertainment, Breakouts, Transportation, etc.)
Building trusted partnerships with outside vendors and event staff
Fostering a dynamic and inspiring team culture on-site
Traveling frequently and engaging in hands-on event setup
Handling physical aspects of the work, including moving boxes, environment setup, and being on your feet for extended periods

TIME COMMITMENT
This position will require in-person attendance and overnight stays for The iCenter’s experience events during the upcoming dates in 2025:
January 26-28, 2025
March 2-5, 2025
May 19-22, 2025
August 2025 (exact dates to be determined)
November 2025 (exact dates to be determined)
Plus additional dates as determined
Commitment for these events include at least one day prior and after the event dates above, in addition to in-person work at The iCenter office in order to prepare for the event and break down the event once it has been completed. Additional dates may be included and will be shared once they are finalized.

SKILLS
Exceptional organizational skills, capable of managing both the big picture and intricate details
Optimistic and relational approach to all areas of work
Highly detail-oriented with excellent time management abilities
Self-motivated and able to initiate and move forward independently with tasks
Proven ability to meet deadlines consistently
Strong interpersonal and relationship-building skills
Flexible and adaptable to changes and unexpected challenges
Ability to handle multiple tasks simultaneously
High-end hospitality skills, ensuring top-quality experiences for participants

QUALIFICATIONS AND TECHNICAL SKILLS
Experience in event planning, coordination, and logistics management.

We encourage candidates of all backgrounds to apply even if you do not meet all of the qualifications
outlined above.

COMMITMENT & BENEFITS
This is a full-time position based in Northbrook, IL. The iCenter is currently operating on a hybrid work model and provides a generous benefits package, including medical, dental, and vision benefits, retirement matching, paid family leave, and a robust professional development stipend.
The iCenter is an Equal Opportunity Employer. The iCenter promotes diversity and provides equal employment opportunities without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability, genetic information, age, marital status, sexual orientation, or military and veteran status. We encourage individuals of all backgrounds to apply.
Diversity is a core value at The iCenter. We are passionate about building and sustaining an inclusive, equitable working and learning environment for all students, staff, and faculty. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions.

HOW TO APPLY
Please email your resume and cover letter to post-6761f1b2cbdf4c053a68c2fc-1734472166@apply.jewishstaffing.com with “Educational Event Coordinator” and your first and last name in the subject line.
Applications will be reviewed on a rolling basis.